FAQs

If you’ve got a question about BuzzConf we’re here to help!

BuzzConf Crew

You’ll see lots of people around the site wearing BuzzConf caps or T-shirts that say ‘crew’ on the back. If you have any questions throughout the weekend they should be able to help or direct you to someone who has the answers.

Gate Times

The gates will open at 5pm on Friday 25th, and close at 12pm on Monday 28th November.

How do I get to the BuzzConf Festival site, Phoenix Park?

BuzzConf is super easy to get to, close to Ballan Station which is easy to get to by public transport from Southern Cross Station in Melbourne, or a 1 hour drive from the CBD.

By Car/Motorbike/Campervan from Melbourne

Find your way to the M80 Ring Road, and take the M8 Western Freeway exit towards Ballarat. From here, keep going until you get to Ballan!

The first exit marked Ballan is the C803. Skip this one. Take the next exit, turning left onto the C141.

Don’t blink! Almost immediately after exiting and turning left, you’ll see the BuzzConf banner on your right. Turn in here, check in and start your relaxing and educational weekend.

By Public Transport

Make your way to Ballan station, and if you arrive on one of the specified trains below, we will pick you up by shuttle and take you tot he festival site.

From Melbourne, find your way to Southern Cross Railway Station. If you’re flying in, take the SkyBus directly there from Tullamarine Airport.

There are many direct trains to Ballan from here. If you take the 17:10 or 19:15 on Friday, or the 08:20 or 09:20 on Saturday, we’ll have a shuttle available to pick you up at the other end. (If you haven’t already booked the free shuttle, please contact us to make sure we’re aware of your arrival.)

Outside of shuttle times, BuzzConf is a short taxi ride away.

By Drone/Spaceship/Teleporter

Enter the following sequence in to your travel device: -37.592130, 144.199152, Up, Up, Down, Down, Left, Right, Left, Right, B, A.

What are the Ballan Station shuttle times?

We’re running a shuttle to get those coming by train to the event. We’ve aligned with the most likely train services, both for arrival at the event, as well as the journey home.

Arrivals on Friday

18:00 pickup from Ballan Station, for the 17:10 Southern Cross train.

20:20 pickup from Ballan Station, for the 19:15 Southern Cross train.

Arrivals on Saturday

08:20 pickup from Ballan Station, for the 07:15 Southern Cross train.

09:20 pickup from Ballan Station, for the 08:15 Southern Cross train.

Departures on Sunday

18:00 departure from BuzzConf, for the 18:15 train, arriving Southern Cross at 19:19.

Departures on Monday

08:00 departure from BuzzConf, for the 08:17 train, arriving Southern Cross at 09:21.

Food and Alcohol

This year we’ve been working hard to pull together a fantastic range of catering and drink options for you to rival those of last year on every level!

Food will be provided at reasonable costs ($5 basic meal or $7 for something extra) with children and students eating free. Our main provider is the festival-favourite ‘Snaggas’ bringing gourmet sausages, burgers and large range of vegetarian options for dinner; great hearty breakfasts to get you going in the mornings; and a little something extra for those that want to splash out on something special.

There will be licenced areas for you to buy drinks throughout the weekend with a bar serving great local tap beer and wine available at $5-$7 per drink. Responsible service of alcohol will be in place. Please drink responsibly. This is a family friendly event.

We’re also providing a BYO license this year, so bringing your own alcohol is on the cards. For the record, Ben and Rick both enjoy a nice Scotch.

You are welcome to bring your own food, and we recommend those concerned with their dietary requirements to do so. Camp cooking equipment is permitted, so long as they’re powered from bottled gas or electricity. Coal BBQs are not permitted to be used during the weekend.

If you intend to bring perishables or want to keep your tinnies cold, we recommend bringing an esky to keep food or drinks cooled.

Coffee

We have the same excellent barista and coffee cart from last year – keeping us going with quality hot drinks throughout the weekend.

What do I need to bring?

Don’t forget to bring your toothbrush!

Premium and Luxe campers, as well as those booked in to rooms, will be pretty much set, but Basic Glampers will need to bring linen too.

Other items you might want to add to your packing list include:

  • Laptops, phones, robots, hardware to play with
  • Chargers for your laptops, phones, robots, …
  • Power-boards and extension cables – there are power points dotted around the campsite for you to share with others. Dorms have limited sockets, so power-boards will be useful here too. If they will be used outside make sure they are weatherproof.
  • Musical instruments for campfire jams
  • Sleeping space – tent, van, caravan, spaceship
  • Sunscreen, hat, sunnies – you’ll be outdoors most of the time
  • Light clothes – it could get warm during the day
  • Warm clothes – it could get cold at night
  • Poncho/raincoat/boots – it could rain during the weekend
  • Warm bedding – if you’re camping, or basic glamping, make sure you rug up at night
  • Camping chairs & picnic rugs – relax and chill out in style
  • CASH – There are no EFTPOS facilities on-site
  • Torch – there is some lighting on-site, but we don’t want you tripping over guy ropes in the dark
  • Earplugs – for those who need complete silence for sleeping
  • Enthusiasm, networking vibes & party pants

You don’t need

  • Food or drink – we will have a variety of meals for breakfast lunch and dinner for you to purchase, and kegs of beer and wine to keep you refreshed (BRING CASH)
  • Friends – you can come solo and make friends here
  • Bad vibes

House rules

  • No glass to be brought to site
  • No Pets
  • Total fire ban in camp sites – all fires to be managed by CFA
  • No Generators
  • No flares or fire sticks
  • No Weapons
  • No Commercial signage
  • This is a full recycling site – all rubbish to be recycled in the allocated rubbish bags. Any other items (couches, tents etc) must be removed by you from your camp site
  • No ciggy butts to be thrown on the ground – tins will be placed around the site. No smoking in Kids Zone, Workshops Zones, Food Areas

If I camp will I have to bring my own tent?

This year we will be offering a range of Glamping options, that range from 2-4 person tents with beds and optional extras.

The details can be seen on our Glamping page with all glamping orders to be sent to us by 11th November.

‘Basic’ Glamping options will require you to bring your own linen.

After Party

No conference is the same without an after party, but only BuzzConf holds it at a music festival!

Sunday will see a more relaxing evening of music and socialising, to which all participants are invited.

Is drinking water available on-site?

All tap water on-site is potable, including the taps you’ll find sticking out of the ground around the campsite. We recommend running the tap quickly before flushing a Christmas Beetle in to your drink bottle though!

Camp zones

We’ve divided the camping into zones again, to cater to participants’ various requirements. All zones have power available to them to various degrees.

Night Owl Camping – for the party-goers, this zone is right up near the action.

Glamping Zone – This area is reserved for those who have purchased a pre-pitched Glamping tent.

Family Camping – further again from the action, for a bit more peace and space, this zone is the closest to the toilets and showers.

Quieter Camping – the furthest from the action, and with the sound system pointing away, this area will be the quietest during the evening festival – but don’t forget to pack earplugs if you want a completely silent night!

Map and Schedule

You will be provided with a map and schedule upon arrival at BuzzConf. In the meanwhile, you can check them out on our website:

buzzconf.io/schedule

Internet and WiFi

Have you heard that BuzzConf has the best internet in the world? It’s almost true. Last year, we carried half a terabyte of data, at speeds of up to 200MB/s up and down, thanks to the awesome team at Oceanlabs.

This year, they’re returning to help make Internet great again! In fact this time, we’ve installed an NBN connection just for you!

Despite super-dooper-fast internet, common sense rules still apply to usage. You’re sharing this with everyone else, so please don’t be anti-social – activities such as extended and heavy downloading will affect others. In order to preserve the quality of the internet connection, our IT team might limit or suspend access for any device at any time. This is simply an invitation to go find one of them, identify the issue, and restore you to full access.

What are the ‘facilities’ like

There are several showers and bathrooms on site.

Power

Most campsites have accessible power points, though you may wish to bring weatherproof extension cables or powerboards for multiple devices.

Lightning Talks

BuzzConf creates a lot of excitement. While you’re mingling with myriad marvelous minds, you might find there’s something you simply have to share with everyone at the event. Enter lightning talks.

During the course of the weekend, we’ll have a board available for participants to nominate themselves for a very short talk. Typically 3-5 minutes each, this is the perfect opportunity to share your idea or information.

Lightning talks are also a fantastic way to get your feet wet in giving presentations, and there’s no minimum experience level required to give a talk.

Code of Conduct

BuzzConf is dedicated to providing a harassment-free conference and festival experience for everyone, regardless of sex, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any event venue, including talks. Participants violating these rules may be sanctioned or expelled from the event, without a refund, at the discretion of the organizers.

Harassment includes verbal comments that reinforce social structures of domination; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Participants asked to stop any harassing behaviour are expected to comply immediately.

All participants, including sponsors and partners, are subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Sponsor and partner staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a participant engages in harassing behaviour, the organizers may take any action they deem appropriate, including warning the offender or expulsion from the event, with no refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the event staff immediately.

Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

We expect participants to follow these rules at all times and in all locations during the event and other BuzzConf-related events.

Emergency Contacts

  • Email address for organizers info@buzzconf.io
  • Conference security or organizers +61 401 372 974
  • Ballan Police Station +61 3 5368 1303
  • Emergency Services 000
  • Ballan Community Health Centre +61 3 5366 7999
  • Ballan Hospital +61 3 5368 1100
  • Ballan Taxis 1800 246 806

Fire Plan

BuzzConf is held in a park, amongst trees. Australian bushfires are not restricted to the heights of summer, and can start naturally, due to human action, or a Samsung Galaxy Note 7 being left unattended. While these are very unlikely scenarios, we have a fire plan in place, should anything happen.

In the case of a fire, move immediately to the primary muster point, which is the paddock to the left/north of the main drive. If it is not safe to move to the primary muster point, the secondary point is the the paddock behind and to the south of the site office.

Follow the instructions of any site crew and fire officials, and do not return for any reason until told it is safe to do so.

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